Service-Retreat Deposit for 10 People (College)

08/15/2017 - 10/02/2019

Description

Please note: We will make every attempt to accommodate as many groups as possible. It is extremely helpful to us if groups list more than one potential week, since your group's first choice may not be available. We thank you for your flexibility. This form should be submitted on or before April 15 with your deposit of $50.00 per person in your group, including any chaperones or student leaders.  Organizations that turn their forms in by that date will be givien priority in our lottery process. An email will be sent to you when your group's deposit has been received. Total cost for the week is $275.00 per volunteer (non-resident) or $250.00 per volunteer (WV resident). This fee includes food and lodging. The $50.00 deposit counts toward the total participation fee, and the remaining money per volunteer is due three months prior to your assigned group week. Please contact us with any questions. Thank you!

 

COLLEGE REGISTRATION POLICY

 

In response to an overwhelming amount of interest in bringing a group to Nazareth Farm and in an effort to provide equal opportunity to each group who would like to come to Nazareth Farm, the following Registration Policy has been set by our Board of Directors. Please review it carefully as you complete the registration application for your group.

 

The registration packet for the volunteer season will be available on-line at www.nazarethfarm.org. A reminder about registration will be sent to all interested campus ministers in March.

 

For schools that are interested in volunteering, the priority deadline will remain April 15. All applications submitted on or before the registration deadline will be treated as having been received on the registration deadline. Every attempt will be made to accommodate the desired weeks for those applications submitted by the registration deadline. When more applications have been received than there are slots available, slots will be assigned by means of a lottery system. Any group not selected by the lottery system will be put on a waiting list and will be contacted if any spots open up. Any applications submitted after the registration deadline will be put on the 'late' waiting list and will be offered slots, if any are available, in priority of submission dates as previously described.  

 

For group weeks, payment in full for the number of spots reserved must be received 90 days before the schools' retreat week begins. If payment is not received by that date, Nazareth Farm will notify you and will fill the spot with another group. If no new volunteer group is found to fill those volunteer spots, the original group will be responsible for full payment 90 days before the volunteer weeks. If an entire group must cancel, and Nazareth Farm can not fill the spot, your payment will NOT be refunded. Payment will only be refunded after those deadlines if the spots are filled. If groups show up with fewer volunteers than reserved and paid for, the amount will NOT be refunded unless the group called ahead and Nazareth Farm was able to replace the spots. If Nazareth Farm can fill the spot, you will be refunded for every person we replace. The deposit of $50 per person is non-refundable unless your group is not selected in the lottery system.

 

Groups who submit a completed application by the designated date, yet due to capacity constraints do not receive a group week will be given priority the next year if a completed application is received by the annual designated date. Groups associated with staff and board members do not receive preferential treatment in the selection process.

 

If you have any questions regarding these policies, please contact

Nazareth Farm at 304-782-2742.

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