Dear Group Leader,
Greetings from Nazareth Farm and thank you for expressing interest in us! We have been involved with the community of Doddridge County, West Virginia for 38 years and we are guided daily by our four cornerstones of community, prayer, simplicity, and service. As we work to serve with the people of the area by building relationships and repairing homes, we live and grow in a Catholic Christian community based on prayer and reflection. We also strive to promote social justice through the empowerment of the community and the volunteers who join us from around the United States.
Volunteers at the Farm can expect to live a week of simplicity, free from the distractions of television, cell phones, and unnecessary luxuries. During this week, they also have the opportunity to learn new skills, meet new people from other groups all over the United States, and grow in faith through prayer and reflection of their experiences. We hope that volunteers will leave Nazareth Farm with a greater understanding of the people of Appalachia, a foundation of faith, and a desire to continue serving others within their home communities.
Information about Nazareth Farm can be found by visiting our website at www.nazarethfarm.org and following the “Get Involved” link. Please ALLthe information carefully. Feel free to contact us with any questions.
Here are a few important notes to keep in mind:
- Our participation fee for volunteer groups is $300.00 per person and $250.00 per person for West Virginia groups. In addition, we rely on the vans that volunteers arrive in to transport groups to worksites. We greatly appreciate your assistance with this and ask that you please keep this expense in mind as you plan the total cost of your trip.
- You may bring eight (8) volunteers in your group. (Volunteers must be 16 years or older, or entering their junior year of high school). As part of the eight volunteers for high school week you must include TWO adult chaperones both of whom will be asked to participate fully in the week’s activities. One of the chaperones must be a youth/campus minister or someone involved in youth/campus ministry and at least 25 years of age. The other chaperone must be 21 years of age or older. If you are bringing a co-ed group of students, you MUST bring one female and one male chaperone. If you are bringing an all boys group, you may bring two male chaperones. If you are bringing an all girls group, you may bring two female chaperones.
- Our cancellation policy is as follows: For group weeks in June, July, and August, payment in full for the number of spots reserved must be received by April 1. If payment is not received by that date, Nazareth Farm will notify you and will fill the spot with another group. If no new volunteer group is found to fill those volunteer spots, the original group will be responsible for full payment by April 1 or 90 days before the February and Easter volunteer weeks. If an entire group must cancel, and Nazareth Farm cannot fill the spot, your payment will NOT be refunded. Payment will only be refunded after those deadlines if the spots are filled. If groups show up with fewer volunteers than reserved and paid for, the amount will NOT be refunded unless the group called ahead and Nazareth Farm was able to replace the spots. If Nazareth Farm can fill the spot, you will be refunded for every person we replace. The deposit of $50 per person is non-refundable unless your group is not selected in the lottery system.
- Nazareth Farm, in compliance with Wheeling-Charleston Diocese regulations, does not permit the use of 12 or 15 passenger vans (E-350, E-250, 3500, or 2500 chassis or the like) for high school weeks. It will be necessary to transport minors to worksites during the group week so please do NOT bring a 12 or 15 passenger van to Nazareth Farm. We ask that you bring one of the following vehicles: minivan (Chevy Astro and GMC Safari carry 8 passengers), Suburbans, Expeditions, mini-school buses, or multiple passenger cars. Please be advised that these vehicles might be difficult to find, so please plan ahead!
- Volunteer arrival and departure times: All participant groups are expected to arrive on the Sunday night of their week between 7:00pm and 8:00pm. We expect all groups to stay at the farm until the following Saturday when all groups will leave together after our closing activities. Volunteer groups will be able to leave the farm by 10:30am at the latest on that Saturday.
- Groups that fail to comply with the above policies will not be allowed to participate in the following year’s lottery.
Nazareth Farm is not a peanut-free environment. However, we will do our best to create a safe environment for participants with allergies. If you do have allergies, please contact us at email@example.com well before your trip so we can best prepare our facilities.
CELL PHONE POLICY
Cell phones do not receive service in the valley where Nazareth Farm is located. Volunteers and chaperones should not expect that they will be able to use cell phones while they are here. Nazareth Farm’s office phone number (304-782-2742) will be available in case of emergencies. Otherwise, please do not plan to contact participants during the retreat week to help create an immersive experience for all.
Again, thank you for your interest in bringing a group to Nazareth Farm. If you have any questions, please call or email us at firstname.lastname@example.org. God bless you and your ministry!